Reporting a Concern
Where you can file a report
All reports of gender and sex-based discrimination, harassment, and violence made to UW Colleges or UW-Extension will be responded to in earnest and thoroughly investigated. These behaviors violate UW Colleges and UW-Extension policy, state and federal law, and UW System policy.
You have options in deciding how to report concerns. You can report these incidents to UW Colleges or UW-Extension, to law enforcement, or to both. If you want to file a report with UW Colleges or UW-Extension, you can contact a Title IX coordinator or one of the campus contacts listed for your campus on the Resources webpage.
UWCX can conduct an investigation that is independent from a criminal investigation, meaning that you don't have to file a complaint with law enforcement in order to file a report with UWCX.
It does not matter if the issue/incident occurred on or off campus or if it involved a member of the UWCX community or someone outside of the community. We can assist you with accessing medical care, counseling, or related services, or explore interim measures to assist you within the institution (such as changes to your living, learning, or working environments).
One thing to consider when deciding where to make a report is what degree of confidentiality you desire, and what type of outcomes you're seeking.
The Resources webpage includes contact information to file a report with community law enforcement agencies, UW Colleges campuses or UW-Extension administrative offices, or the Title IX coordinators. The Resources webpage also includes other supportive resources that may be of assistance in responding to an incident, such as where you can access medical care, connect with support groups, etc.
If you have questions about confidentiality, please contact the Title IX coordinator for a thorough explanation.
Your confidential resources include counseling centers and crisis support lines. These agencies are not required to report details to UW Colleges or UW-Extension about sexual misconduct, dating/relationship violence, or gender-based discrimination.
You can also visit the WI Coalition Against Sexual Assault website to find a Sexual Assault Service Provider in your community that can provide services such as 24-hour crisis response, personal and systems advocacy, support groups, and referrals.
Discussing your concern with a confidential resource will not generate an investigatory response from UW Colleges or UW-Extension. However, licensed healthcare providers, counselors, or social workers employed by these agencies may have other reporting requirements associated with their profession.
You can also make a report to any UW-Extension or UW Colleges campus contacts or Title IX coordinators. UWCX will make every effort to protect the privacy of all individuals to the maximum extent possible while also providing a safe and non-discriminatory environment for all students, employees, and participants.
UWCX will consider the following factors when weighing a complainant's request for privacy or that no investigation or disciplinary action take place, including:
- The increased risk that the alleged perpetrator will commit additional acts of sexual or other violence, such as:
- whether there have been other sexual violence complaints about the same alleged respondent;
- whether the alleged respondent has a history of arrests or records from a prior school indicating a history of violence;
- whether the alleged respondent threatened further sexual violence or other violence against the complainant or others;
- whether the sexual violence was committed by multiple respondents;
- whether the sexual violence was perpetrated with a weapon;
- whether the complainant is a minor;
- whether the institution possesses other means to obtain relevant evidence of the sexual violence (e.g., security cameras or personnel, physical evidence);
- whether the complainant’s report reveals a pattern of perpetration (e.g., via illicit use of drugs or alcohol) at a given location or by a particular group.
If UWCX cannot maintain a complainant's confidentiality, we will inform the complainant. UWCX will only share information with the individuals required to respond appropriately (such as staff responsible for coordinating modifications, addressing safety concerns, etc.) and only on a need-to-know basis.
Anyone reporting a concern or participating in an investigation is protected from retaliation. In addition, interim measures can be taken to protect a complainant, even if the investigation hasn't yet concluded. Please communicate any concerns you have, especially about safety and retaliation, with a Title IX Coordinator or Deputy Coordinator.
Additional information about the intersection between the institution’s reporting responsibilities and confidentiality are outlined in "Question E: Confidentiality and a School's Obligation to Respond to Sexual Violence" of the Department of Education, Office of Civil Rights, "Question and Answers about Sexual Assault and Title IX."
All employees, except those hired by the institution to serve as a medical professional or counselor, are required to report any known or suspected instances of gender and sex-based discrimination, harassment, and violence involving UWCX students or employees.
Employees who have received reports of gender and sex-based discrimination, harassment, and violence must share this information with the Title IX Coordinator or Deputy Title IX coordinator, and include the names of the alleged respondent (if known), the person who experienced the alleged incident, other people involved in the alleged sexual violence, as well as relevant facts, including the date, time, and location.
Upon notice of a report, the institution will take action to investigate the situation, stop the behavior and prevent its reoccurrence, and provide supportive resources to remedy the effects of the incident.
Reports made to the Title IX Coordinator or Campus contacts will also be used to compile an annual security report and to provide a "timely warning" (when required for safety purposes). However, personally identifying information (such as a person's name), will not be included in these documents.
All UW Colleges and UW-Extension employees are required to report child abuse or neglect (Executive Order #54) and sexual assault of a student (Wisconsin Statute 36.11 (22)(c)) to their dean.
If you report an incident to any designated university official, we will provide you with support, resources, and information that helps you understand your options and receive necessary care.
This could include things like changes to your work, academic, or living arrangements, counseling, a no-contact directive, information about advocacy groups, emotional support, etc. These options can be available on an interim basis, even if an investigation hasn't been completed.
You can also bring a support person or advocate with you to make a report.
When UWCX receives a report, we will begin an investigation. A complainant is not required to participate in an investigation if they don't want to, although the institution may be constrained in what actions can be taken if we lack sufficient details to investigate thoroughly.
In situations that involve students, the university will use the process outlined in UWS Chapter 17 Student Nonacademic Misconduct Procedures. Both the complainant and respondent will be informed in writing of the outcome of this process when it's concluded.
Disciplinary sanctions may be imposed for nonacademic misconduct, as outlined in UWS 17.10, and can include things like a written reprimand, payment of restitution, disciplinary probation, removal from a course, enrollment restrictions, suspension, and/or expulsion.
If the reported incident could pose a safety risk to other students or employees associated with UW Colleges or UW-Extension, we may provide a "timely warning," which notifies faculty and staff of a potential threat that is serious or ongoing, so campus community members can protect themselves from harm. However, this alert would not include a victim's name or other identifying information.
Depending upon the type of incident, UW Colleges may also need to include the incident in the annual crime report required by the Clery Act, but again, no personally-identifiable information would be included.